A big month for visibility and control at Kota: employees can now see the full monetary value of their benefits the moment they open the app, our Rules engine got a major upgrade, and a new Activity Log gives HR admins a single timeline of everything happening across their org.
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This month was about two things: showing employees what their benefits are actually worth, and giving the People and Finance teams who run those benefits more control with less manual work. Here's three updates we'd like to spotlight.
Total Reward is now front and centre in the Kota app - every employee sees the full value of their package, salary plus every benefit, itemised and live. Our Rules engine can now scope by country, target specific employee groups, and enrol per benefit. And a new Activity Log gives admins a single, auditable timeline of every benefit change.
Watch Luke and Tadhg walk through the highlights:
If you'd rather read it, here's the longer version.
Almost every employee thinks their compensation is their salary. It isn't - their employer is usually spending another 10-20% on pension, health cover, life, critical illness, and flexible benefits. It's real money, and most people never see a penny of it accounted for.
Part of the problem is that total reward has always been badly served. The statements exist, but they're built by hand, once a year, by someone stitching pension, health, life, flex and salary together from a dozen systems and emailing out a PDF that's out of date the day after it's made.
Because Kota already runs all of those benefits on one platform, we can do something better.
Employees now see a complete, itemised breakdown of their total compensation - salary plus every employer-funded benefit, each listed individually by name and provider. When enabled, they see exactly what their employer contributes to health cover, pension, and every other active benefit, in real monetary terms, live-synced from provider data.
The breakdown appears on the home screen of the Kota mobile app and in the employee web portal. Gone are the days of the web dashboards, the once-a-year PDF nobody reads - now it's the full value of a package, in the palm of an employee's hand, every time they open Kota. And because it's live, it stays accurate instead of drifting out of date.
For employers, it earns its keep in performance reviews and retention conversations. And with the EU Pay Transparency Directive pushing everyone toward being clearer about pay and benefits, it's a requirement you may as well meet well.
Assigning the right benefits to the right people is fiddly and manual at scale. Different countries, different seniority levels, probation periods — historically all of it meant admins setting calendar reminders and manually enrolling people at the right moment. Get it wrong and someone's enrolled in the wrong plan, or missed entirely.
The Rules engine has had a significant upgrade, so employers set the logic once and Kota applies it automatically.
A rule can now apply only to employees in a specific region, making multi-country benefit setups cleaner and more precise.
Rules can be aimed at named groups of employees, with an optional time window — for example, enrol someone 30 days after they join a group.
Each rule can auto-enrol employees immediately, or send an invitation for them to opt in themselves. You decide, per benefit.
The rules list now surfaces a count of employees with missing information directly on each rule card, so admins can spot and fix issues without digging through individual records. And when a blocked employee's profile or salary is updated, the rule re-runs automatically rather than waiting for the next daily cycle.
The result is real control over eligibility without the busywork — and far less risk of enrolling someone in the wrong plan or missing the date they became eligible.
Kota does a lot under the hood, and until now it hasn't always been obvious exactly what was happening and when.
The employer portal now includes an Activity Log: a paginated, newest-first feed of meaningful events across your organisation. Custom benefit enrolments, profile changes, and other benefit activity now appear in a single view, so HR admins can audit what has happened and when — and see the work the platform has quietly been doing on their behalf.
These three updates look separate, but they're the same bet from two directions. Total Reward is about employees finally seeing the full value of what they get. The Rules engine and Activity Log are about giving the teams who run those benefits control and visibility without the manual work.
Together they move us closer to what we're building: one platform for every benefit, effortless for the People and Finance teams who run it, and engaging enough that employees actually open it and understand what they have.
More shipping every cycle. You'll see one of these updates regularly, with the work that's gone live and the thinking behind it.
If any of this is relevant to your team, we'd love to talk → kota.io/demo
Tadhg is Product Lead at Kota, with nearly 10 years of experience building products for HR and People teams at Workday and Lattice.
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