What's new?

Override or set an employee's pension contribution percentage directly — no action needed from the employee.

Admins can now adjust the employee contribution rate from the member configuration panel. It's built for onboarding and for teams managing contribution changes at scale, where asking every employee to update their own setting isn't practical.

Mid-cycle joiners are now billed for their pro-rated pension contributions straight away, instead of waiting for the next full billing run.

A supplemental billing pass automatically picks up any newly enrolled employees and bills their pro-rated contributions. The gap where mid-cycle enrollments were missed is closed — pension funding is accurate and timely from day one.

Secure your account with any RFC 6238-compatible authenticator app as an alternative to SMS codes.

Use Google Authenticator, 1Password, Authy, or any compatible app to generate verification codes at login. SMS and TOTP can be active at the same time, so you can choose the method that fits best — or layer both for extra assurance.

When auto-enrolment is active in Ireland, newly enrolled employees have their pension contributions set to compliant levels automatically — no employer action required.

Employees turning 23 who lose their age-based exemption are also handled each month without manual intervention. Your organisation stays compliant by default, without anyone having to track thresholds by hand.

Employers who report variable compensation now get a professionally designed, templated email reminder ahead of every billing date.

Every reminder includes the organisation name and due date. Reminders are now configured at the organisation level rather than per employee — fewer moving parts, more consistent delivery.

See which employees have pension contributions below the regulatory minimum, and fix them in one click.

A new compliance dashboard surfaces under-contributing employees at a glance. The auto-fix tool calculates and applies compliant contribution rates on your behalf, cutting manual intervention and compliance risk in a single step.

Employees can now see their health insurance policy numbers directly in the Kota app and the employee web portal.

Both group and individual policy numbers are displayed, so employees can look up their cover details the moment they need them — without pinging HR.

Employers in Ireland can now offer Aviva, alongside Irish Life and Zurich.

Employees get direct access to Aviva's fund range — including MyFutureFund — through the Kota platform, with a dedicated setup flow and fund evolution visuals on both web and mobile.

Organisations using identity providers like Okta can now enforce SSO login for both admin and employee accounts.

Employees at SSO-enabled companies are automatically redirected to their company login, and phone OTP login is disabled for those accounts — making access both more secure and more seamless.

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We've rebuilt the reporting section of the Kota admin dashboard from the ground up, giving HR and finance teams cleaner, more actionable data.

New reports available

• Cost per employee — total monthly employer benefit spend broken down by individual
• Enrolment status report — see at a glance who is and isn't enrolled in each benefit
• Joiner/leaver log — full audit trail of benefit changes triggered by HRIS events
• Contribution history — exportable pension and spend card contribution records by pay period

All reports are exportable as CSV. Scheduled email delivery (weekly or monthly) can be configured under Settings → Reports.

We've launched a free Benefits Benchmarking Tool at benchmark.kota.io, giving HR and People teams an instant read on how their benefits package compares to similar companies.

What the tool covers

• Health insurance coverage levels by company size and sector
• Pension contribution rates — employer and employee
• Flexible benefit allowance benchmarks
• Life assurance multiples across industries
• Spend card allowance averages

Results are generated instantly with no signup required. Use the tool before your next renewal cycle to make sure your package is competitive.

Kota Employee App — Redesigned Experience

We've shipped a major redesign of the Kota employee app (iOS & Android), focused on helping employees understand and actually value the benefits their employer provides.

What's new in the app

• New Benefits Summary home screen showing total employer investment per employee
• Clearer health insurance policy details — excess, coverage limits, and how to make a claim
• Pension dashboard with live contribution tracking and projected retirement pot
• Push notifications for policy renewals, contribution changes, and new benefit additions
• Improved onboarding flow for new joiners — takes under 3 minutes to get fully set up

Update your app via the App Store or Google Play to get the new experience.

Kota now supports the Irish Auto-Enrolment pension scheme, allowing employers to set up an Auto-Enrolment exempt occupational pension in minutes — avoiding the complexity of the state scheme entirely.

Key highlights

• Full setup in under 10 minutes from the Kota dashboard
• Automatic employee enrolment based on eligibility rules
• Contribution calculations and deductions handled automatically
• Payroll integration ensures contribution data flows back without manual intervention
• Employees can view contribution history and projected retirement figures in the app

For guidance on whether an exempt scheme is right for your organisation, our benefits team is available to advise. Learn more about Auto-Enrolment.

We're excited to announce the launch of the Kota Flex Spend Card, a new way for employers to issue and manage employee benefit allowances directly on debit cards.

What's new

• Instantly issue virtual and physical cards to employees via the Kota dashboard
• Set automated spending controls by category (e.g. wellness, travel, meals)
• Real-time transaction visibility for finance and HR teams
• Employees can view their card balance and transaction history in the Kota app

The Flex Spend Card is available to all customers. Contact your account manager to enable it for your organisation.